Anonymous recommendation form

Privacy notice

This notice applies only to data processing related to the “Recommend” function on this website.

Effective from 31 August 2026.

1. Data controller

TEKOM Kulturális Alapítvány
Registered office: 7300 Komló, Városház tér 4., Hungary
Registration number: 02-01-0001936
Tax number: 19321455-1-02
E-mail: info@tekomalapitvany.hu

2. Purpose of the recommendation form

The form allows visitors to recommend a talent, artist, cultural community or initiative connected to Komló. Recommendations are used solely for internal assessment and are never published.

3. Data we request

name or stage name of the recommended person, community or initiative;
a short description of the connection to Komló;
the reason for the recommendation;
optionally, a publicly accessible reference link.

We do not ask for or record the identity of the person submitting the recommendation. The recommendation record does not store the submitter’s name, e-mail address, phone number, IP address or browser identifier. The hosting provider may separately create technical server logs for normal operation and security.

4. Information you should not submit

Please do not provide private phone numbers, personal e-mail addresses, home addresses, identification numbers, health data, political opinions, religious information or other special-category personal data. Only provide information necessary for cultural assessment and which may lawfully be shared.

5. Purpose and legal basis

The purpose is to receive, assess and internally manage recommendations connected to the Foundation’s cultural and talent-development objectives. The legal basis is the Foundation’s legitimate interest (Article 6(1)(f) GDPR) in identifying and assessing potential cultural values, talents and initiatives. Before relying on legitimate interests, the Foundation carries out a balancing assessment.

6. Access

Recommendations can only be accessed by authorised persons of the Foundation through the password-protected administration interface. They are not published and are not disclosed for marketing purposes.

7. Retention, processed records and archiving

Recommendation records remain in the active administration register while the Foundation is working on them, but for no longer than 365 days in active status. Recommendations marked as processed by an administrator are moved to a separate protected Processed register that is blocked from public web access. Recommendations that are still active after 365 days are not deleted; the system automatically moves them to the protected archive register. No automatic permanent deletion takes place; the Foundation may periodically review whether continued retention remains necessary. The data subject's rights of access, rectification, erasure, restriction and objection also apply to processed and archived data. If the Foundation later contacts a recommended person directly, separate privacy information will be provided for any subsequent processing.

8. Information for the recommended person

Where a recommendation concerns an identifiable natural person, the Foundation receives the data from someone other than the data subject. In such cases, the Foundation provides the information required by Article 14 GDPR within the applicable time limit, unless an exception provided by the Regulation applies.

9. Rights of the data subject

A recommended person may request access, rectification or deletion of personal data concerning them, request restriction of processing, and object to processing based on legitimate interests. Requests can be sent to info@tekomalapitvany.hu.

10. Complaint

A complaint may also be lodged with the Hungarian National Authority for Data Protection and Freedom of Information (NAIH): www.naih.hu.

11. Security

Recommendations are stored server-side in a location blocked from public web access. The administration interface is password protected, and the form uses session-based CSRF protection and a hidden anti-bot field.